Main Hall - Fri after 5pm and Sat after 5pm (max. capacity of 250 standing, 150 seated)
Main Hall - all other times
Any Time (max capacity of 55 people standing, 45 seated)
Any Time (max capacity of 35 seated)
During periods not otherwise advertised as being available free of charge (per court)
(for multiple rooms simply add the rates for the rooms required)
EXTENDED USE (typically Friday 12 noon to Sunday 12 noon (e.g. Weddings))
Exclusive use of Village Hall building and facilities – village resident
Exclusive use of Village Hall building and facilities – non-village resident
Shower Block (per day)
Camping on the playing field (per tent per night)
Camping concessions i.e. Scouts, School, D of E. (per tent per night)
TAKE AWAY HIRE CHARGES (up to 1 week, breakages to be paid for)
Hire of wine tasting glasses - private use
Hire of wine tasting glasses - for a function that is open to village residents to attend
Hire of crockery
Hire of cutlery
Hire of trestle tables (per table per day)
Hire of trestle tables (full set for up to 1 week)
Hire of staging (one full set)
HIRE OF PLAYING FIELD, PLAY AREA & OTHER FACILITIES
The playing field and play area are all for general, ad hoc use free of charge to residents and visitors for informal, non-commercial use. These facilities can be reserved by organisation, or for commercial use, with rates agreed by arrangement.
Bookings are a minimum of 1 hour and in multiples of half-an-hour thereafter.
Setting Up & Setting Down:
The rates allow for 15 mins either side of the booking for setup & set-down. If more setup / set-down time is required, please book additional half-hours as required. It may be possible to allow a ‘gap’ between your booking and the setup (and/or your booking
and set-down) if the facilities are not already booked. Such ‘gaps’ will not be charged for but the Village Hall reserves the right to request an additional payment if a potential hire has to be turned away that could otherwise have used the facilities during the ‘gap’.
Such ‘gaps’ will not be charged for but the Village Hall reserves the right to request an additional payment if a potential hire has to be turned away that could otherwise have used the facilities during the ‘gap’ if the facilities were not setup for your booking.
Where the Village Hall Committee is required to do the setting up and setting down for a booking (eg. a funeral), a surcharge of £50 will be added to the booking fee. When this is applicable, it will be made clear in the Booking Form.
Confirmation of the booking will be made on completion of the Booking Form.
All bookings include shared access to car park, kitchen and toilet facilities. If exclusive use for any of these is required, this can be requested on booking and an additional charge will be agreed depending on requirement.
Block Booking Discounts:
Hirers making a commitment to 6 or more similar bookings over a 12 month period will be entitled to a discount of 10% on the charges stated above.
Licensable Activities (includes sale of alcohol, playing of live or recorded music, dance, showing of films):
If your booking involves the playing of live or recorded music, the showing of film, or the consumption of alcohol then permission must be obtained in writing as part of the booking process (via a completed Booking Agreement Form)
If you plan to have alcohol at your event, then the Village Hall can provide a staffed bar free of charge given sufficient notice. The Village Hall will provide all the stock and will retain all takings from the bar.
You may supply and sell your own alcohol by applying to Ryedale District Council for a Temporary Event Notice (TEN). The Council currently charges £21 for a TEN, and 10 clear working days are required when applying.
You may request to supply and sell your own alcohol under our Premises Licence (avoiding the need for a TEN). This is subject to approval by the Village Hall Committee and our Designated Premises Supervisor (DPS). Approval will be conditional depending on the size and time of the event, history of hirer’s previous
bookings, whether or not the hirer is a resident of Terrington, Wiganthorpe and Ganthorpe, and whether the hirer’s Responsible Person holds a Personal Licence (Licensing Act 2003)
The Village Hall Committee reserves the right to require any hirer to obtain a TEN
A voluntary donation would be appreciated in the honesty box on the outside wall of the building.